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info@bohanhyland.ie

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Block Management

Multi-Unit Development [Block] Management

At Bohan Hyland & Associates we understand that a well-run development is a better place to live or work. It also generates higher rental income for landlords and achieves higher sales prices for unit owners.

In all our developments we work closely with the Board of Directors of the Management Company to ensure that the owners’ and residents’ requirements are being met in a timely and professional manner.

We manage a broad range of developments from the most prestigious to the more challenging sites. This has given us a vast wealth of experience and knowledge when it comes to swiftly managing all issues as they arise. We rarely come across a problem that we have not dealt with before, from financial to the more technical problems with buildings.

Our Company and all our Property Managers are licensed by the Property Services Regulatory Authority.

A brief description of the functions we carry out as Managing Agent are listed below but should you need any further information please do not hesitate to contact our office:

Budget:

We prepare realistic budgets for service charge and sink/reserve funds in close consultation with the Board of Directors of the Management Company who are elected by the unit owners.

The budgets are prepared in advance of the financial year and are agreed by all members at a general meeting.

Collection of Service Charge:

We adhere to strict guidelines in relation to the collection of the service charge and these guidelines will be agreed with the Board of Directors of the Management Company in advance.

We offer flexible payment plans to owners to pay over the course of the year, while ensuring sufficient cash flows to allow for the smooth running of the complex.

Maintenance:

We prepare an agreed schedule of maintenance, taking into account both long term projects and routine site maintenance, to ensure the development is maintained to the highest possible standards at all times.

We liaise and review all contractors and service providers on a regular basis to ensure best quality and best value on all aspects of maintenance and service provision.

Accountability:

  • We maintain accounts and details of all transactions and these accounts are available to the Board of Directors of the Management Company at any time.
  • We maintain the bank accounts in conjunction with an active Director to ensure transparency both for the Board and all unit owners.
  • All payments require authorisation by a Director of the Management Company.
  • We prepare end of year accounts and liaise with the Auditors.

Site Inspections:

We carry out regular site inspections to ensure the highest standards are being adhered to by all contractors and service providers.

We endeavour to be proactive rather than reactive.

Database:

We maintain an up to date database of all unit owners to ensure effective communication regarding the complex. All information is held in line with GDPR.

Reliability:

We attend to all queries and correspondence as they arise. We also provide a 24 hour emergency service and liaise with the emergency services providers where necessary.

AGM & Directors:

We organise and attend the AGM and are available to meet with the directors on a regular basis to provide updates on the complex and offer advice as required.

Other Services:

We are happy to act as Company Secretary if required to ensure that all company regulatory duties are adhered to, including all filings with the company’s office.

It is our belief that our attention to detail and commitment to service sets us apart from other Managing Agents.

The above is merely a brief summary of our service, should you have any further questions, please contact us and we will be happy to discuss any queries you may have.

Resources:

Guide to Living in a Multi Unit Development
Noise and Antisocial Behaviour
Property Owner Guide to Management Company
Damp Mould Brochure
FAQ Bohan Hyland
Fire Safety Flats and Apartments